Overview

This standard  is about providing the required range of support to performers and contributors for production filming. 

It is about liaising between departments and contributors, distributing information and appropriate paperwork to ensure that the production runs smoothly and cast, cast, crew and contributors  and contributors are in the correct location at all times.

It is also about knowing where key individuals are at all times and ensuring they are on set at the required time.

It involves dealing with a range of people and knowing how to work with different personalities to achieve the agreed goal. It is also about explaining the filming process to those who may be unfamiliar and putting them at ease.

This standard is for Production Co-ordinators, 1st Assistant Directors, 2nd Assistant Directors and Production Managers.

 

Performance Criteria 

You must be able to:

  1. confirm that call sheets and other paperwork for cast, crew and contributors have been distributed when required
  2. brief cast, crew and contributors at scheduled times on studio or location codes of practice, and any health and safety requirements
  3. co-ordinate transport to ensure the swift and effective movement of cast, crew and contributors between set and base
  4. check and confirm that signs and notices explaining and specifying access requirements and restrictions are clear and visible
  5. keep the production and relevant people informed of shot progress, and of any delays and changes to schedules
  6. relay cues as directed to cast, crew and contributors
  7. make sure background action is set up as directed
  8. co-ordinate runners on set, giving instruction or delegating supervision of tasks to meet production requirements
  9. maintain records of cast, crew and contributors on set, meal and wrap times in line with contract requirements
  10. confirm that transport is available at the required times during the filming day
  11. give departments advance warning of the final set so they can prepare for the wrap
  12. stand in for, and take over floor in line with instructions from production management

 

Knowledge and understanding

You need to know and understand:  

  1. departmental requirements from cast, crew and contributors
  2. details of any location codes of practice and health and safety requirements to communicate to cast, crew and contributors
  3. needs of cast, crew and contributors during stand by, rehearsals and takes
  4. how to communicate sensitively with cast, crew and contributors
  5. the demands which will be placed on production personnel
  6. the importance of communications and issuing these to relevant people
  7. how to communicate sensitively, effectively and efficiently with cast, crew and contributors and on set departments
  8. how to set up, or assist in setting up background action
  9. the importance of promptly passing on information regarding cast, crew and contributors’ release times
  10. how to store information relating to the production securely and in line with production requirements
  11. current legislation and regulations covering data protection
  12. the importance of acting promptly on instructions
  13. the implications, for a variety of departments, of decisions made on set
  14. factors likely to cause delay to production activities
  15. how to relay cues
  16. what is required in terms of background action
  17. the importance of monitoring the whereabouts of cast, crew and contributors when they are not on set
  18. how to cater for cast, crew and contributors with access requirements
  19. budgetary implications on the use of contributors
  20. how to take over the management of the floor if instructed by production management