Overview

This standard is about the day-to-day running of the production office and the various activities necessary to support productions. 

It is about compiling the daily progress report, organising travel and accommodation, and keeping the production team supplied with current information. 

Where child performers are concerned, it also involves liaising with schools and parents, and making appropriate arrangements for chaperones and tutors.

It also requires you to liaise with all departments to determine their particular requirements and then ensure that these are met.

This standard is for those working in the production management team.

 

Performance Criteria 

You must be able to:

  1. compile daily progress reports using information from relevant departments
  2. distribute daily progress reports to all appropriate people
  3. organise travel and accommodation for cast and crew to meet requirements
  4. confirm that call sheets are distributed as agreed with production office
  5. revise and distribute scripts following any agreed changes and distribute these to cast and crew and at agreed times
  6. keep investors, insurance companies and completion bond guarantors supplied with up-to-date scripts and other pertinent information
  7. check and confirm that required licences are arranged with education authorities for any working children involved with productions
  8. confirm availability of cast and crew with their agents and ensure they provide any changes to schedules without delay
  9. confirm that required clearances have been provided and that any cast members with criminal records are aware of their civil restrictions
  10. provide advice to production teams regarding children’s working and tutoring hours and apply for dispensations when required
  11. keep a record of children’s hours in line with legal and production requirements
  12. book chaperones, tutors or sign language interpreters to meet requirements
  13. confirm that post production daily requirements are met and that they receive everything they need to progress
  14. organise shipping or delivery of content to post production facilities at the end of each day’s shooting
  15. identify and confirm requirements of unit medics and organise additional medical assistance and resources when required
  16. carry out movement orders to show the travel of personnel
  17. keep passport details of all cast and crew members and auxiliary people in a secure location for travelling and insurance purposes
  18. check that you have required medical statements of health from cast and crew
  19. check that psychological testing is carried out to meet requirements
  20. arrange insurance cover for all cast and crew to cover all activities required by productions
  21. liaise with animal trainers and veterinarians to organise required animal documentation
  22. check drivers have the correct documentation for driving vehicles on set

 

Knowledge and understanding

You need to know and understand:  

  1. the information required in daily progress reports, and to whom reports should be distributed
  2. how and when to organise travel and accommodation requirements for cast and crew
  3. the information required on a regular basis by production teams
  4. the implications of current legislation and regulations covering data protection
  5. how to distribute daily call sheets in liaison with the Assistant Director’s department and the production office
  6. how to amend scripts and highlight revisions
  7. how to comply with right to work legislation
  8. the legal requirements for working with children, including clearances and working hours and how these differ across regions and internationally
  9. who requires a disclosure and barring check and how to obtain the required certification
  10. how to liaise with parents, schools and education authorities to obtain children’s licences
  11. how to locate and book chaperones, tutors and sign language interpreters
  12. when to arrange for psychological testing on cast, crew and contributors
  13. requirements for a unit medic or additional medical support to be available
  14. how to issue movement orders to all people travelling in the UK or overseas
  15. how to organise crew vaccinations, visas and required travel documentation for all cast, crew and contributors going on overseas locations
  16. the legal requirements for working with animals
  17. the required information when working with animals including feeding, transportation and guarding requirements
  18. how to liaise with the post production team throughout production to ensure they have everything they need