Overview

This standard is about co-ordinating the movement of production resources including kit and equipment for location filming. It is about liaising with all departments to confirm their production requirements and available budget

It involves making bookings for the transportation of the kit and equipment

You will need to make sure the production offices run in accordance with any guidelines or stipulations around low carbon impact and complete the required documentation and processes when sending equipment overseas.

This standard is for Production Co-ordinators

 

Performance Criteria 

You must be able to:

  1. set up systems for coordinating production resources including kit and equipment
  2. collate information about resources required by different departments and at different stages of the production process
  3. arrange for resources to be transported overseas in line with production requirements
  4. complete shipping documents to meet destination requirements
  5. advise insurers when freighting resources and distribute a shipping schedule with deadlines and advice to all relevant people
  6. ascertain from all departments whether they require resources to be purchased and waiting for them on foreign locations
  7. liaise with location personnel to ensure that these materials exist in location and are of adequate quality
  8. work in line with customs requirements of destination and departure points
  9. conduct discussions with departments in a manner which promotes good working relationships
  10. compare prices from a number of alternative suppliers, and obtain what is needed at the lowest price available for the quality required by productions
  11. determine what resources are needed and which suppliers to use in line with organisational policies and legal obligations
  12. confirm with production managers that requirements are within budget limits
  13. confirm who is responsible for moving and storing resources with all relevant parties
  14. procure recording materials and storage media in consultation to meet camera departments requirements
  15. keep a log verifying that the amount and movement of stock and camera equipment is accurate
  16. note any special additional resources used on the daily production report, and report any losses or damages
  17. monitor and report a low carbon footprint throughout the production

 

Knowledge and understanding

You need to know and understand:  

  1. the importance of using production resources effectively
  2. the nature and priority of the activities which occur in the various stages of the production process
  3. the quantity and types of resources required for different stages of the production process
  4. how different environments, formats and types and scales of production affect the nature and quantity of resources required
  5. what resources will be required for any overseas filming or shooting
  6. how to research and identify best value when ordering production resources
  7. the organisational policies and legal requirements which apply to obtaining resources
  8. the appropriate documentation to use when ordering resources
  9. arrangements for moving and storing resources
  10. the relevant customs requirements for overseas delivery
  11. the appropriate documentation to use when returning resources to suppliers (return notes) when reporting a loss or damage claim.
  12. how to ensure the production maintains a low carbon footprint and the means by which to achieve this
  13. the requirements of post-production facilities throughout the production process