Overview

 

This standard is about confirming specifications for crew, facilities and technical services required for productions. 

It is about inviting suppliers to bid for contracts and selecting crew and suppliers who can satisfy the production’s requirements and meet deadlines.  It involves negotiating contracts through to signature. These suppliers could include hire of technical equipment and facilities houses.

This standard is for those involved in selecting crew and suppliers including production managers, production co-ordinators and assistant directors.

 

Performance Criteria 

You must be able to:

  1. interview and select crew that have availability and meet production requirements
  2. obtain tenders, estimates and quotations from potential suppliers of resources
  3. assess the cost and quality of estimates from potential suppliers against production requirements and budget
  4. identify potential suppliers of facilities and technical services and select those that can meet production requirements and deadlines
  5. negotiate contracts within union, organisational guidelines or trade agreements and within budgetary parameters
  6. arrange contracts which meet legal and regulatory requirements, and include details of individual’s or supplier’s deliverables
  7. check that safeguarding checks and vetting have been carried out in line with local requirements
  8. check and confirm that contracts are signed by all parties
  9. monitor crew and suppliers’ performance to ensure that contract terms are being fulfilled
  10. confirm that crew and suppliers have their own insurance when required
  11. arrange any insurance and certification required to include cover for hazardous working
  12. arrange production insurance policies and completion financing to meet requirements
  13. complete documentation confirming crew and suppliers are aware of the health and safety requirements, and that they have required qualifications and certificates
  14. confirm that vehicle operators hold operating licences and comply with regulations

 

Knowledge and understanding

You need to know and understand:  

  1. how to access sources of information on potential suppliers
  2. how to access sources of information on potential crew members
  3. how to identify creative teams appropriate for the production
  4. guidelines relating to selecting cast and crew
  5. the procedures for collecting data including diversity
  6. how to negotiate rates and contracts with crew and suppliers
  7. how to operate a tender or bidding process in line with organisational requirements
  8. how to create contracts and confirm they are accurately signed by relevant parties
  9. health and safety requirements, including Working Time Regulations
  10. how to monitor performance in the workplace
  11. the certification and permits that are required
  12. the taxation requirements that may apply
  13. how to confirm insurance and certificates are in place and up to date
  14. the available budget for crew and suppliers
  15. the legislation, regulations and organisational requirements covering data protection