Overview

This standard is about identifying and selecting archive footage, still pictures and audio material for productions within time and cost limits.

It is about presenting your recommendations, and arranging for material to be included in productions, both by obtaining permissions and licences, and by arranging for material to be transferred to appropriate formats.

This standard is for those responsible for obtaining archive material including production co-ordinators.

 

Performance Criteria 

You must be able to:

  1. assess the need to use archive material, against alternative means of meeting production briefs
  2. identify the archive materials needed to meet the production briefs within the time, format, budget and legal constraints of productions
  3. contact sources of materials needed to establish their existence and availability
  4. offer and agree realistic alternatives with decision makers when the material needed is not available
  5. check and confirm the format of material being obtained meets the needs of productions
  6. identify costs, limitations, copyright and other legal constraints on the use of materials
  7. obtain permission to use materials when required
  8. select materials which meet the needs of productions and are within time and budget constraints
  9. give production personnel the opportunity to evaluate selected materials before agreeing final selection
  10. negotiate and agree costs and other associated charges with suppliers
  11. order final selection of material in the correct technical format and in time to meet production deadlines
  12. confirm any licensing agreements in writing in line with organisational processes
  13. inform decision makers of costs, limitations and any legal constraints on selected material
  14. keep records of archive material in line with organisational processes
  15. credit sources in line with editorial policy
  16. prepare supporting paperwork with details of materials to be transferred
  17. arrange delivery of transferred material to edit suites within agreed deadlines
  18. identify problems that arise and discuss them with operators and decision makers in order to resolve them

 

Knowledge and understanding

You need to know and understand:  

  1. why it is important to specify archive requirements
  2. the legal and ethical considerations affecting the use of archive material in productions
  3. relevant editorial guidelines, including those concerning taste and decency
  4. sources of material and how to access them
  5. what options there may be when material is unavailable
  6. various technical formats and how to identify them
  7. types of copyright and what sort of materials they apply to
  8. how to secure licences and permissions, and what should be covered in terms and conditions
  9. how the use of material from and in different countries may affect copyright regulations
  10. which forms of agreement to use
  11. why it is important to classify and record the movement of materials
  12. the editorial policy on crediting sources
  13. how and when to inform decision makers of any constraints on archive material
  14. possible problems and how to resolve them
  15. how to ensure secure transport of materials to post production facilities as required
  16. records that need to be kept including those relating to the movement of materials and copyright details